Event Coordinator

Description

For our Special Events Team, we are looking for a highly organised events professional who will assist in the  delivery of our headquarter offline events, under the supervision of the Special Events Director. In this role, you will be able to take ownership and manage the process of events delegated to you.

The role will work closely with Marketing, Back Office and Sponsorships, as well as with our Chapter Directors based globally, to manage the production of HQ events. This includes coordinating stakeholders in the logistical planning of the event, all whilst maintaining a high level of organisation and a keen eye to details.

Responsibilities
  • Assist in the organisation of event concepts, timelines, and schedules
  • Communicate and coordinate with vendors, chapter directors, and venues to ensure all operations and logistics are managed
  • Oversee and support the execution of remote events, ensuring smooth operation
  • Manage budgets, negotiate partnerships, and oversee logistics to ensure seamless delivery of each event
  • Speaker search and management
Qualifications
  • Highly organised and keen eye to detail
  • Three years minimum previous experience in events industry is mandatory
  • Excellent communicator in English
  • Strong time management skills
  • Process driven and out of the box thinker
  • A proactive team player, able to prioritise and manage several projects concurrently and meet deadlines
  • Ability to thrive under pressure - this role involves high expectations and tight deadlines. If you're not comfortable handling stress and working in a fast-paced environment, this position may not be the right fit for you.
  • This role requires a results-driven approach, with the expectation that tasks are completed to the highest standard. We operate on a "sleep when the job is done" mindset rather than a traditional 9-to-5 schedule. Flexibility and dedication to meeting deadlines are essential.
  • This role may require occasional work on weekends and public holidays to support business needs.
What we offer
  • Work in an international team
  • Career growth opportunities
  • Flexible work conditions
  • Full-time contractor (paid through invoices)
  • Regular online team status meetings
  • A highly energetic work culture and setting
  • Mentoring and team-leading support from an experienced team with start-ups
Apply now