Private Clubhouse Operations Manager — Events, Maintenance & Private Hire

Description

About 2056 Club

2056 Club is a private global circle for exited founders, single family office principals, and leading private capital allocators who are shifting from accumulation to contribution — for themselves, their families, and the next three generations.

Anchored by its flagship private clubhouse in Portugal, 2056 Club serves as a home for global capital minds seeking trusted relationships, meaningful conversations, and long-term collaboration. It is a private, curated club where discretion, trust, and legacy come first.

Role Summary

The Clubhouse Managing Administrator is the on-site backbone of Clubhouse in Cascais — responsible for making sure the clubhouse runs flawlessly every day, whether that's a member dropping in to work, a Club-curated dinner for forty, or a private hire generating revenue for the Chapter.

This role owns three things end-to-end: events logistics execution, facility maintenance, and private hire sales and administration. It reports into the Head of the House Karina and is the day-to-day operating layer beneath the strategic oversight.

Success looks like: the House is always guest-ready, private hire enquiries are answered fast and convert at a healthy rate, and nothing about the physical space ever becomes the reason a member's or guest's experience falls short of the Club's standard.

📍 On-site position. This is not a remote or hybrid role. The Clubhouse Managing Administrator is required to be physically present at the Clubhouse, Cascais, Monday–Friday, 09:00–18:00. Given events and private hires can extend into evenings or weekends, some flexibility around these hours should be expected around confirmed bookings.

Responsibilities

A. Clubhouse Maintenance & Facilities

  • Open and close the Clubhouse daily, including arming/disarming security, and hold responsibility for the property outside of confirmed events or private hires.
  • Own the ongoing upkeep of the Clubhouse — proactive maintenance scheduling, not just reactive fixes.
  • Manage relationships with maintenance vendors, contractors, and service providers (cleaning, technical equipment, grounds, repairs).
  • Conduct regular walk-throughs to catch issues before they affect a member's or guest's experience.
  • Manage inventory of furniture, equipment, and technical/AV gear used across both Club events and private hires.

B. Events Logistics

  • Execute on-site logistics for Club-curated Chapter programming: member dinners, lunches, curated experiences, and seasonal gatherings (together with the Club Team).
  • Manage setup, breakdown, vendor coordination, and day-of troubleshooting for both Club events and confirmed private hires.
  • Maintain the master House calendar, resolving conflicts between Club programming and private hire requests before they become member-facing problems.
  • Brief the House team ahead of every event — headcount, format, any member-specific notes.
  • Serve as the on-site point of contact during events, escalating only what genuinely needs the Head of the House's judgment.

C. Private Hire — Client Management

  • Own the full private hire enquiry pipeline: first response, availability checks against the Club-curated calendar, quoting, and close.
  • Use the standard Offer Calculator to build accurate, consistent quotes for every enquiry.
  • Coordinate add-on vendors (catering, bartending, entertainment, photography/video, security) for confirmed private hire bookings.
  • Track private hire conversion rate, and event economics.
  • Ensure every private hire booking is logged in the booking system with correct terms, deposit, and payment status.

D. Administration & Reporting

  • Prepare a simple monthly report: private hire revenue vs. target, events delivered, open maintenance items.
  • Flag budget or vendor issues early rather than after they've become a cost overrun.
  • Manage day-to-day Clubhouse bookkeeping, including tracking income, expenses, invoices

Key Metrics (KPIs)

  • Private hire calendar booked at full capacity, well in advance
  • Zero clubhouse maintenance problems — everything on the property works properly, at all times
  • Event execution quality.
Qualifications

You're equally comfortable closing a private hire deal, walking a vendor through a maintenance fix, and running the floor during a forty-person dinner.

You likely have:

  • 1+ years in venue/clubhouse management, hospitality operations, private events, or property/facilities management.
  • Some direct sales or client-facing commercial experience — comfortable quoting, negotiating, and closing.
  • Strong organizational instincts; you build systems rather than relying on memory.
  • A hands-on, on-site presence — this is not a remote role.
  • Discretion and judgment appropriate to a private, high-trust membership environment.
  • Fluency in English and Portuguese.
What we offer
  • Access to a genuinely special environment — daily proximity to accomplished founders, investors, and family office principals most people never get close to.
  • Real space for your own ideas. This is an early-stage function with few fixed processes, which means there is a room to shine: strong ownership, visible results, and a direct line to leadership.
  • Ownership of a running a physical space that's central to the Club's identity and a real revenue line for the Chapter.
  • Direct collaboration with the Club team.
  • A role based at private members clubhouse, between Cascais and Sintra.

Apply now