Clubhouse Administrator

Description

VNTR Clubhouse is a discreet and refined members-only space nestled in Cascais, Lisbon, Portugal — home to one of Europe’s most vibrant private investor communities.

Created by VNTR.vc, a global network of 4,000+ investors and entrepreneurs across Europe, the U.S., Latin America, and the Middle East, the Clubhouse serves as the central hub for exclusive events, private meetings, curated experiences, and sophisticated lifestyle gatherings.

Inspired by the standards of Soho House, Casa Cipriani, and The Arts Club London, our Clubhouse offers an intimate, premium environment for conversations, collaboration, and connection — combining elegant aesthetics with operational excellence.

The position

We are looking for a highly polished, service-driven, and impeccably reliable Clubhouse Administrator to ensure that every moment spent in the Clubhouse reflects excellence, discretion, and warm hospitality.

You will be the operational heart of the venue — managing the day-to-day rhythm, coordinating suppliers, anticipating member needs, and acting as the gatekeeper of the space’s atmosphere and flow.

This role combines hospitality management, executive assistance, concierge-level guest care, and event coordination — all within a premium, high-trust private members’ context.

Responsibilities

Daily Clubhouse Operations

Ensure the Clubhouse is immaculate, elegant, and ready at all times (ambience, cleanliness, flowers, music, scent, lighting)
Oversee all practical operations of the space — including access, security, deliveries, stock, and supplies

Guest & Member Experience

Welcome members and guests with grace and professionalism
Offer concierge-style assistance: from refreshments to meeting setup, lounge comfort, and personal preferences
Maintain a quiet, respectful, and inviting environment aligned with the expectations of VIP clientele

Scheduling & Event Coordination

Coordinate weekly club activities: business breakfasts, speaker dinners, cultural salons, and family brunches
Prepare rooms and facilities for private meetings or curated gatherings
Interface with chefs, caterers, performers, and service teams to deliver seamless events

Vendor & Partner Liaison

Manage cleaning, maintenance, AV/tech, catering, and other third-party services
Track bookings, service quality, costs, and special requests

Administrative Support

Support internal team with reporting, budget tracking, expense handling, and supplier payments
Assist in membership onboarding and CRM tasks
Liaise with Club Manager and other departments on calendar, planning, and operational priorities

Qualifications

• Minimum 3+ years in hospitality, private club management, luxury real estate or concierge services

• Exceptional attention to detail, timekeeping, and presentation

• Discreet, diplomatic, emotionally intelligent — with a “no-task-too-small” mindset

• Fluent in English; Portuguese highly valued

• Excellent organizational and interpersonal skills

• Experience working with high-net-worth individuals or private families is a plus

• Calm under pressure, proactive, and gracefully assertive

What we offer

• The opportunity to shape the experience of an iconic private space in Cascais

• Direct work with founders, investors, and creators in an inspiring, international environment

• Competitive salary + performance-based bonus

• Career growth within VNTR’s global ecosystem (Lisbon, Dubai, London, Miami)

• Occasional travel and VIP event access as part of Clubhouse operations

Apply now

Clubhouse Administrator

The position

Job application