VNTR Capital Executive Assistant
Cascais/Lisbon, Portugal
VNTR Capital is an investment syndicate, and global investors community focused on investments into fast-growing startups — www.vntr.vc.
The ideal candidate will provide top-level assistance for VNTR Capital investment partners. You should be well-organized and comfortable with scheduling meetings and responding to emails on behalf of the executive. You should also be able to draft documents and help the executives with any necessary meeting preparations.
Responsibilities
Own and proactively manage a complex, changing, high-volume calendar across multiple time-zones
Conference/Zoom room scheduling and organization, including presentation support
Coordinate extensive domestic and international travel
Ensure seamless flow of the day-to-day activities and manage all related components
Proactively and strategically coordinate internal and external meetings
Work collaboratively with VNTR Capital colleagues across the firm
Create and implement processes and systems to elevate the efficiency and effectiveness of administrative processes
Event management backup support
Drafting emails and handling business communications
Interface with investors, sponsors, and partners
Online research and data collection using spreadsheets and other collaboration tools
Reporting and analysis
Work with Partners to identify and implement improvement opportunities
Other administrative tasks and projects
Timely responsiveness outside of "regular" business hours
Qualifications
Excellent communication skills, high integrity, experience, confidence, and presence to work with all levels of the firm, including external counterparts
A trustworthy individual who is able to manage confidential and sensitive matters
A team player capable of cultivating productive working relationships across the company
Strong written and verbal communication skills
Positive attitude, no task too big or too small
Strong time management skills; ability to handle multiple concurrent assignments with a high degree of accuracy and meet deadlines
Ability to think independently and provide creative solutions
High EQ with an ability to diplomatically navigate complex situations
Excellent capability in the use of communication tools
Proficient in Google Workplace, Microsoft Office suite, LinkedIn
Experience in managing multiple priorities, administrative coordination, and logistics
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Excellent English speaking and writing skills are required.
What we offer
A competitive salary in Portugal and a strong bonus system
Full-time employment in Portugal or Full-time contractor
Exposure to stock options and similar ESOP mechanisms;
Flexible work conditions (remote, flexible schedule, daily standup meetings)
Travel abroad to attend conferences and host VNTR events
Weekly in-person team meetings in Lisbon or Cascais
A great, highly energetic, and creative work culture and setting
Mentoring and team-leading support from an experienced team with startups. Investments and community-building experience
Learn and grow as a professional
Be one of our early team members, we are just getting started
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